Financial Document Storage

Whether you are self-employed or own a large business, financial document storage is something to take extremely seriously. With huge amounts of sensitive data being held on invoices, pay records, tax bills, credit agreements and more, seeing them fall into the wrong hands could cause damage to your business, your credit score and even your personal finances.

That’s why it pays to take advantage of financial document storage solutions such as those offered by Stockroom London. With all businesses governed by the FCA (Financial Conduct Authority) having to keep specific financial documents for several years, it’s time to say goodbye to piling up paperwork and instead find a more refined, easily accessible and secure way to store your important financial documents.

What financial documents require storage?

The financial documents that require storage make a short but comprehensive list. Some documents do not need to be stored for as long as others, but it is often best to keep them all for the longest mandatory period so you can avoid any issues in the future.

Items you should look to put into financial document storage include:

  • Tax returns and all documents relating to them
  • Credit agreements
  • Credit account information
  • Proof of investments
  • Records of income
  • Year-end statements
  • Expense records

How long should I use financial document storage?

The typical period that financial documents require storage for is six years from the end of the last company financial year they relate to. In some cases, this may vary, and UK law could change, increasing or decreasing this storage requirement.

Choosing Stockroom London for financial document storage solutions

If you require financial document storage in London, nobody is better placed than us to provide safe, secure, long-term storage solutions. Our huge facility caters for both physical and digital storage, allowing you to keep all the necessary financial information for your business under one roof.

With years of experience in UK financial document storage, our affordable, versatile storage solution enables big businesses and small independents to benefit from compliant storage all year long.

Fully secure

Our storage facility is monitored by 24/7 internal and external CCTV, ensuring your documents are always kept in place. Furthermore, access to our facility is restricted to only those equipped with one of our unique key fobs, meaning no unauthorised access is possible at any time.

In addition, robust fire safety protocols, staff vigilance and a detailed cataloguing system mean your documents are safe, secure and tracked.

Free pickup

If your business is based in London, we can offer the collection of your financial documents free of charge, depending on the quantity. You are, of course, welcome to bring your items to us yourself if preferred. Simply speak to our team when you make an enquiry, and together, we’ll facilitate the collection of your documents.

Physical and digital storage

Your financial documents may need to be stored digitally, but you may also have physical documents to consider. With Stockroom London, that is not a problem – we can transfer all digital data from a hard drive to ultra-secure LTO tape. With its levels of encryption, you significantly reduce the risk of a data breach and thanks to its quality, data remains safely intact for as long as 50 years.

For your physical documents, our facility provides ample storage for boxes containing all your financial documents. With a dedicated space for your items, there is no risk of data being compromised or mixed with the data of others.

Compliance

At Stockroom London, we know that compliance is essential for financial document storage. With our ISO 9001 certification, we not only meet but exceed standards for safeguarding your important financial documents. We also comply with all aspects of UK GDPR by keeping the data on your documents safe, secure and unable to be accessed by those unauthorised to do so.

Fully catalogued for easy retrieval

Every storage box you require us to store that contains your financial documents is carefully catalogued upon arrival at our facility. This not only helps you and us monitor exactly what is being stored, but also what has been collected, should you need access to it. If an audit is called or HMRC requires an extra look at some of your older financial documents, simply request them and we’ll facilitate their return so you can fulfil these obligations.

Safe disposal

Should the required timeline pass for your financial document storage, you can leave us to safely dispose of your items. We provide secure shredding for all your financial documents, including those stored on hard drives and other devices.

Booking storage for financial documents

With Stockroom London, we keep things simple so you can focus purely on your business. Simply give us a call, send us an email, or complete an online enquiry and our friendly team will help organise your financial document storage. From the length of time your items need to be stored, to whether you require us to dispose of them, and, of course, the costs, we’ll cover it all with no obligation for you to commit.

  • If required we’ll come and collect your items. Alternatively, you can bring them to us if preferred
  • The items will then be carefully transported to our secure facility
  • Each item will then be catalogued and stored, with hard drives transferred to LTO tape, if needed
  • At the end of the agreed storage period, we’ll either return the items to you, organise a day for you to collect them, or dispose of them following guidelines for disposal