Legal Document Storage
Despite the world turning digital, there is still a significant need to store hard copies of legal documents securely for long periods.
At Stockroom London, we provide this – our vast 120,000 sq ft secure storage facility in London ensures the long-term safety and security of your legal documents for as long as you require.
It becomes easy for legal documents to be misplaced or damaged when kept within an office. Choosing to benefit from secure legal document storage means you never have to face that concern again.
With the ability to store hard copies and digital files, we provide an all-encompassing storage method that ensures the storage of your legal documents is compliant, secure and reliable.
Speak to our team today to find out more about the legal document storage service we provide.
What is legal document storage?
Legal document storage is a service we provide to ensure the safe, long-term keeping of important legal documents such as wills, deeds, insurance documents and more. Protected from theft, loss or damage, your vital documents are kept safe from harm, and are retrievable whenever you need them.
Why would I need a legal document storage service?
Your workplace is likely a safe environment; however, nothing is totally risk-free. Holding confidential legal documents on–site opens you up to the possibility of them falling into the wrong hands, even if you have robust security protocols in place.
All it takes is a cybercrime incident, a malicious employee or a planned break-in, and those vital pieces of information could be stolen or at risk of a data breach. Legal document storage services like ours prevent this.
With full cataloguing of items, internal and external CCTV, restricted access to authorised personnel and enhanced fire security, we provide the extra measures an office or other workplace may not be able to.
Secure legal document storage is commonly used for protecting files such as:
- Deeds of trust
- Financial consent orders
- Shareholder agreements
- Director service agreements
- Non-disclosure agreements
- Commercial contracts
- Judgments and orders
- GDPR documentation
- Client files
Put simply, if you have documents in your workplace that are a legal requirement, make up part of a legal investigation or contain confidential legal information, you should look at the storage of legal documents with a specialist storage facility.
Why choose Stockroom London for legal document storage?
At Stockroom London, we have years of experience carefully protecting your important information. Whether it constitutes hard copies or digital files, our London storage facility provides you with a safe, secure, and affordable way to keep your items safe for as long as required.
Fully secure
Our large storage facility is fully secure. With 24/7 CCTV, both inside and out, restricted access to those with a specific key fob, and a host of fire safety and internal security measures in place, your items are fully guarded.
We hold ISO 9001 certification too, meaning we not only meet the required industry standards, but we exceed them.
Free pick-up
If you are based in London, we can offer the free collection of your legal documents for storage. Depending on the number of items you need storing, we can send our team to your workplace and carefully transport the items to our facility.
If you prefer, you can bring them to us yourself. Simply speak to our team to organise your pick-up or drop-off when you book your legal document storage.
Digital as well as physical storage
We’ll gladly store all of your physical legal documents in our storage facility and will also help you with any digital storage concerns you may have. If cybercrime is a concern, we can transfer digital data from hard drives to secure LTO tapes. This robust security method encrypts your data and eliminates the worry of a data breach. What’s more, data remains safely stored on LTO tapes for as long as fifty years.
Complete compliance
We understand that you put your faith in us to keep your items safe, and we know that to do this, we must be fully compliant. We comply with all aspects of UK GDPR by ensuring your documents are only accessible by those authorised to do so. Furthermore, we hold all relevant certifications such as ISO 9001. If you would like to know more about the protocols we follow, please contact our team.
Fully catalogued for easy retrieval
Every item that comes to us for legal document storage is carefully catalogued. This way, both you and our team will know exactly what is being put into storage. This allows for a fully accurate inventory of which items you wish to keep in storage. Then, should you require access to anything, the file is updated to reflect any changes.
Safe and compliant disposal
Various legal documents kept in storage have a retention period, meaning that after this time has passed, they can be disposed of. Deeds, for example, can be disposed of after 12 years. Should your documents pass their standard retention period whilst they are kept with us, we can offer a secure shredding service if you require it. This applies to both your physical and digital legal documents.
How do I book legal document storage with Stockroom London?
Our process is simple, fast and efficient – you can follow it in just three steps:
1. The enquiry and collection
Contact us to let us know the legal document storage solutions you require. We’ll then assess which type of storage you’re looking for and how much space it will take up. Once we have a date agreed, we’ll organise collection via our specially tracked vehicles or wait for your arrival at our facility.
2. We load
Once we arrive at your offices, our team will carefully load our vehicle with your items. With our vast experience, we have loading and unloading down to a tee, so you can rest assured that your data is safe with us.
Once loaded, we will transport your legal documents to our secure facility.
3. We store
Whether we are transporting your items or you plan to bring them yourselves, once they are on- site, they are carefully moved into a reserved section of our storage facility. Each item is diligently catalogued before it is stored in its dedicated area.
Give us a call today to start the process, and allow us to take care of the rest.
Additional storage options
If you have more than just legal documents that require storage, let us know. Our vast facility provides more than just document storage for the legal sector. In fact, we can store anything from furniture to media equipment and digital files.
Please see the list below for a selection of the dedicated services we provide:
Legal document storage FAQs
What is the minimum term for legal document storage with Stockroom London?
Our minimum storage term is three months, but should you need a shorter period, speak to our team and we can look to arrange something that fits your needs.
How much does legal document storage cost?
We like to be fully transparent and honest with our pricing. We base costs on how much of our facility you need. The more space you require, the more expensive the cost. We’ll happily provide you with a free quote today to give you a rough idea of the expense.
How secure is your storage facility?
We take safety and security very seriously. Our facility has internal and external CCTV, as well as limited access, where only those with a special key fob can gain entry to the facility. Additionally, the property is alarmed and has robust fire safety protocols in place to ensure extra security for your legal documents.
Do you provide storage boxes for legal document storage?
Yes. If you need them, just let us know when you make your booking. Our boxes are strong, affordable and will ensure all your items are kept together.
I need to gain access to some items but not others. Is that OK?
Of course – we know that sometimes, you might need to retrieve items that are held in storage. Let us know in advance; we’ll organise this and update your inventory at the same time.
